Fantastic Services is an international company, a multi-operational business, which presently operates in 3 countries on three continents: the United Kingdom, Australia, and the USA, where we provide a wide range of services to homeowners and commercial clients. We work with over 400 successful franchise partners and 2000 experts, providing more than 30 professional home services. Our Fantastic Philosophy – 360 Degrees Circle of Happiness – is based on the simple idea of delivering a great service experience for all customers and Fantastic crews involved.

Mission: We are seeking a highly organized and proactive Office Assistant to support the smooth daily operations of our office. This role will involve coordinating various administrative and organizational tasks, ensuring an efficient work environment, and supporting the COO with assigned tasks. The ideal candidate will have excellent organizational skills, the ability to multitask, and a high level of professionalism.

Main Responsibilities:

• Office organization: Oversee the maintenance of the office space, ensure supplies are stocked, and communicate with vendors to support a functional and pleasant working environment;
• Supply management: Ensure the availability of essential office supplies, restocking as necessary and keeping track of inventory levels;
• Expense tracking: Monitor and report office-related expenses, ensuring adherence to budgetary guidelines;
• Administrative support: Manage tasks such as document preparation, record maintenance, and handling correspondence with accuracy and efficiency;
• Event coordination: Assist in organizing business events, meetings, and team gatherings by managing logistics and administrative aspects;
• Communication management: Handle emails, phone calls, and other correspondence, ensuring prompt and prioritized responses to meet the needs of Senior Management;
• Task execution for the COO: Carry out various assignments delegated by the COO, supporting both professional and operational needs;
• Project assistance: Coordinate activities, track deadlines, and provide follow-ups to ensure project goals are met;
• Research support: Conduct research on business-related topics or initiatives as requested by the COO, providing actionable insights.

Requirements:

• Proven experience in a similar role supporting senior executives or individuals with complex schedules and responsibilities;
• Exceptional organizational skills and attention to detail, with the ability to handle multiple tasks, deadlines, and shifting priorities simultaneously;
• Strong written and verbal communication skills, with a proactive approach to anticipating needs and addressing challenges independently;
• High level of discretion and professionalism in handling sensitive information, maintaining confidentiality at all times;
• Adaptability and resilience under pressure, with the ability to navigate evolving priorities, last-minute changes, and urgent tasks.

What we offer:

• Additional health insurance;
• Embrace a supportive and collaborative workplace that genuinely appreciates your contributions;
• Engage in team-building activities and valuable social events;
• Contribute to meaningful projects that have a positive impact on the community;
• Participate in a workplace that fosters open communication channels and places a high value on employee feedback and active engagement;
• Access to a variety of professional development opportunities, including attending corporate training events, business simulations, conferences, and different mentorship initiatives;
• Opportunity to choose the most convenient learning events for yourself- such as personal consultation with a certified coach, psychologist, or other experts in the field of personal development;
• Food vouchers are available, as well as a Multisport card at an attractive rate;
• Take part in business trips to augment your professional growth;
• Enjoy a modern office atmosphere, featuring designated relaxation areas and recreational amenities;
• Celebrate your birthday with a half-day off.

If you are interested in this position, please send us your CV in English (pdf format).

All documents will be treated in the strictest confidentiality.