Payroll Specialist

Job function HR

Location: Sofia, BG

Country/Region: BG

Together we keep everyday life moving to build a better tomorrow.

The Payroll Specialist is responsible for the seamless execution of the North American payroll operations, acting as the subject matter expert for tax withholdings, benefit deductions, and regulatory compliance, maintaining the integrity of our compensation systems.

To execute end-to-end payroll operations, ensuring all employees are paid accurately and on time.

Based in Sofia, Bulgaria, you will join a global People Services team, operating in a hybrid working model with international stakeholders. Standard working hours are 09:00 - 18:00 EET, with a flexible schedule of approximately five late shifts per month (13:00 - 22:00 EET) to ensure effective alignment across regions.

Main tasks and responsibilities:

Process multiple weekly/bi-weekly and monthly payrolls for the North American legal entities.

Update, maintain and ensure accuracy of relevant payroll related information across multiple databases.

Prepare timesheet information for upload as necessary.

Review accuracy of payroll deductions and withholdings. Initiate corrective action when necessary.

Prepare and distribute reports from the HRIS/payroll system as needed.

Review payroll summary reports for accuracy.

Handle accruals for 401k and PTO, as required by current business model.

Prepare tax reconciliation - including appropriate year end balancing for tax purposes, bank reconciliation, general ledger preparation and benefit billing between legal entities.

Communicate effectively to all levels of the organization.

Process payroll tickets and employees’ inquires via ServiceNow platform in accordance to agreed SLAs.

What you’ll need to succeed:

Education:

Bachelor’s or Master’s degree in Accounting, Economics, Business Administration or equivalent.

Experience:

Minimum 3 years of payroll and HR experience.

Minimum 2 years multi-state or global payroll environment, preferably US market.

Experience with union contracts.

Skills:

Technical proficiency in Google Workspace, HRIS, Payroll, and Time & Attendance systems.

Full professional fluency in English for effective business communication.

Spanish and French language skills are considered an advantage.

Competencies & desired behaviour:

Strong analytical, problem solving and organisational skills.

Ability to work under pressure to strict deadlines.

Collaborative mindset with the ability to work across teams and departments.

Ability to work on own initiative and be pro-active, with a can-do attitude.

Demonstrated ability to work with remote teams.

Continuous improvement mindset.

Eager to actively contribute to our Employees First culture.

Safety First mindset.

Benefits include:

Company-sponsored medical insurance

Transportation allowance

Food vouchers

Performance-based bonuses

25 days of paid vacation + company events

Access to continuous learning and development

Hybrid work model. Option to work from anywhere within the borders of Bulgaria with visits to the office, located in Sofia, based on business requirements

Interested to join?

If you are excited about this opportunity, please submit your application and CV in English.

Hiab (Nasdaq Helsinki: HIAB) is a leading provider of smart and sustainable on road load-handling solutions, committed to delivering the best customer experience every day with the most engaged people and partners. Globally, Hiab is represented on every continent through its extensive network of 3,000 own and partner sales and service locations, enabling delivery to over 100 countries. The company's continuing operations sales in 2024 totalled approximately EUR 1.6 billion and it employs over 4,000 people.