Junior Invoice Processing Specialist

Job function ITP

Location: Sofia, BG

Country/Region: BG

Together we keep everyday life moving to build a better tomorrow.

Ready to dive into the world of international finance operations? As a Junior Invoice Processing Specialist at Hiab, you'll play a key role in ensuring the accuracy and efficiency of our global Invoice To Pay (ITP) processes. From validating invoices and matching them with purchase orders to resolving pricing and quantity discrepancies, your attention to detail will help keep our financial systems running smoothly.

This role offers a great opportunity to understand how finance operates behind the scenes in a global organization. You’ll collaborate with teams across departments and countries, learn how to navigate ERP systems, and build a strong foundation in financial compliance and process excellence. If you’re organized, analytical, and eager to grow—this is where your finance journey begins.Start with 6 months in the office, then enjoy a flexible hybrid model that supports both focus and flexibility.

Main tasks and responsibilities:

Support invoice validation and entry in the invoice processing system

Match invoices with purchase orders and goods receipts, both automatically and manually

Assist with the invoice approval workflow and help resolve discrepancies (e.g., price, quantity, additional costs)

Manage basic invoice-related queries and transferred queue items

Support ITP Specialists and Team Leads with GRIR (Goods Received/Invoice Received) reconciliations

Ensure accurate and up-to-date documentation and data in financial systems

Follow internal controls, procedures, and compliance standards in daily tasks

Collaborate effectively with team members and internal stakeholders

Contribute to a positive service experience and uphold Hiab’s professional brand image

Recognize unusual events or consistent problems and work with Team Leader to resolve issues

What you’ll need to succeed:

Education

Minimum bachelor's degree in finance or business, obtained or studies in progress(last year)

Experience

0-1 year experience in Accounts Payable

Finance traineeship in SSC environment

Competencies

Proficiency of written and oral English

Experience with simple to complex query handling

Strong customer service focus and interpersonal skills

Focus on details

Strong analytical, problem solving, organizational and communication skills

Hands-on experience working with ERP/Cloud system preferred

Google Workspace: Sheets, Slides, Docs or alternatively Microsoft Office

Taking initiative in a proactive manner to improve own and team work practices

Good at communicating in a professional manner

Display a strong work ethic and ability to comply with internal controls and policies

You will be part of:

At our company, you’ll find a culture of trust, openness, and continuous improvement. You’ll have the chance to grow both professionally and personally, while contributing to operations across the business.

Benefits include:

Company-sponsored medical insurance

Transportation allowance

Food vouchers

Performance-based bonuses

25 days of paid vacation + company events

Access to continuous learning and development

A brand new modern office in a great area in Sofia

Interested to join?

If you are excited about this opportunity, please submit your application and CV in English.

Hiab (Nasdaq Helsinki: HIAB) is a leading provider of smart and sustainable on road load-handling solutions, committed to delivering the best customer experience every day with the most engaged people and partners. Globally, Hiab is represented on every continent through its extensive network of 3,000 own and partner sales and service locations, enabling delivery to over 100 countries. The company's continuing operations sales in 2024 totalled approximately EUR 1.6 billion and it employs over 4,000 people.