For one of our clients, big and reputable commercial company, we are looking for experienced and motivated Department coordinator

The Department Coordinator supports the Manager in maintaining strong relationships with key contractors and vendors, ensuring their needs are met while assisting with daily management tasks. This role is vital for smooth communication and the efficient execution of departmental activities.

Key Responsibilities

Administrative Support

• Maintain accurate records of partners, contracts, and correspondence.
• Prepare reports, presentations, and meeting materials for monthly reviews.
• Assist in drafting proposals, quotations, and contracts.
• Monitor and track contracts to ensure timely follow-ups with partners and relevant state institutions.
• Coordinate with internal teams, including financial, real estate, and marketing departments.
• Foster communication and collaboration across departments to achieve departmental goals.

Reporting and Data Management

• Monitor and analyze partners' performance data to identify trends and opportunities.
• Assist in preparing sales reports, forecasts, and performance reviews for internal and external stakeholders.

Payments

• Prepare and send invoices to partners in a timely manner.
• Track payments, follow up on overdue accounts, and address discrepancies.
• Maintain records of taxes and payments owed to local and national government institutions.
• Adhere to payment deadlines to avoid penalties and ensure compliance.
• Contribute to expense optimization through budget planning and cost-effective strategies.

Recuired Qualifications and Skills:

• Education - Bachelor’s degree in Business Administration, Marketing, or a related field (preferred).
• Experience - 3–5 years of experience in account management, sales, or customer service.
• Key Skills:
• Strong organizational and multitasking abilities.
• Proficiency in CRM systems and Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with SAP is an advantage.
• Proficient in English at a working level.
• Personal Attributes:
• Team-oriented with a positive attitude.
• Excellent attention to detail and problem-solving abilities.
• Ability to work under pressure and meet deadlines effectively.

If you are interested, please send us a CV. Only short-listed candidates will be contacted. All applications will be treated with strict confidentiality. All data, submitted by you, is personal and will be protected according to the requirements of the Law of Personal Data Protection and EU Regulation 2016/679. Let's DO activities are based on a Recruitment license N:2543/ 15.06.2018;