As a Project Support Coordinator, you will provide administrative and technical support to project teams including planning, organizing and coordinating responsibilities at a global level with supervision (as required) of the operational activities. You will assist with initial setup, ongoing maintenance of various systems, data entry completion and maintenance of database repositories. The role assists in preparing reports and data collection for analysis. You will also support audit readiness by ensuring files are reviewed on schedule, as detailed in the organization's SOPs/Client specific guidance document. You will support project documentation and systems by managing access requests, tracking project level documents and maintaining electronic trial master file audit readiness by conducting regular file reviews. All levels of the role might be considered depending on the specific previous experience. An additional second language among French, Dutch, Spanish, German, Greek and Italian would be considered a significant advantage! Office, Flex or Remote work options are available to all candidates, including those outside of Sofia, however the future employee has to be based in Bulgaria.

Job Responsibilities:

• Coordinates, oversees and completes functions on assigned trials activities detailed on the task matrix.
• Performs department, Internal, Country and Investigator file reviews as assigned and documents findings in appropriate system.
• Ensures allocated tasks are performed on time, within budget and to a high quality standard. Brings up cases of variances (overburn/underburn).
• Supports the maintenance of study specific documentation and systems including, but not limited to: study team lists, tracking of project specific training requirements, system access management, and tracking of project level activity plans in appropriate system.
• Supports scheduling and organization of client and/or internal meetings with completion and distribution of related meeting minutes.
• Exports and prepares study metrics reports.
• Maintains vendor trackers.
• Assists with coordination and compilation of Investigator Site File (ISF) template and pharmacy binder, with instruction from the Clinical Team Manager.
• When required attends Kick off and Project Launch meetings and takes notes, supports initial study set-up.

Education:

• Bachelor's degree or equivalent and relevant formal academic/vocational qualification.

Experience:

• Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to 1 year or above).

Knowledge, Skills, Abilities:

• Excellent command of English – verbal and written.
• Working Knowledge of computer systems including Microsoft Word, Excel, Outlook and PowerPoint (or equivalent).
• A written understanding of Italian, German, Spanish, French or Greek at B1 level is required for document review.
• Ability to work in a team or independently as required.
• Good organizational and time management skills as well as strong attention to detail with proven track record to handle multiple tasks efficiently and effectively.
• Flexibility and adaptability to provide efficient support while meeting tight project timelines.
• Ability to effectively analyze project-specific data/systems to ensure accuracy and efficiency.
• Strong customer focus and good interpersonal skills.
• Effective oral and written communication skills.

What we offer:

• Learning and development program, ensuring you reach your potential
• Extensive benefits package based around the health and well- being of our employees
• Competitive salary
• Flexible working culture with work- life balance and possibility for remote working
• Collaborative and friendly environment
• Global exposure and opportunity to work on international assignments

Our 4i Values: Integrity – Innovation – Intensity – Involvement If you resonate with our 4i values above, and ultimately wish to accelerate the delivery of safe and effective therapeutics for some of the world’s most urgent health needs, submit your application – we’d love to hear from you!