Fantastic Services is an international company, a multi-operational business, which presently operates in 3 countries on three continents: the United Kingdom, Australia, and the USA, where we provide a wide range of services to homeowners and commercial clients. We work with over 400 successful franchise partners and 2000 experts, providing more than 30 professional home services. Our Fantastic Philosophy – 360 Degrees Circle of Happiness – is based on the simple idea of delivering a great service experience for all customers and Fantastic crews involved.

Mission: We are looking for a highly organized and proactive office coordinator to ensure our office's smooth daily operations. This role involves managing administrative tasks, maintaining office functionality, and creating an efficient and pleasant work environment. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to multitask effectively.

Main Responsibilities:

• Office organization: Oversee the maintenance of office space, ensure supplies are stocked, and communicate with vendors to support a functional and comfortable work environment;
• Supply management: Ensure the availability of essential office supplies, restocking as necessary, and keeping track of inventory levels;
• Expense tracking: Monitor and report office-related expenses, ensuring adherence to budgetary guidelines;
• Administrative support: Manage tasks such as document preparation, record maintenance, and handling correspondence with accuracy and efficiency;
• Event coordination: Assist in organizing business events, meetings, and team gatherings by managing logistics and administrative aspects;
• Communication management: Handle emails, phone calls, and other correspondence, ensuring prompt and professional responses;
• Project assistance: Support internal projects by coordinating activities, tracking deadlines, and providing follow-ups to ensure tasks are completed efficiently;
• Research support: Conduct research on office-related improvements and initiatives, providing actionable insights when needed.

Requirements:

• Proven experience in a similar role within office administration or workplace management;
• Exceptional organizational skills and attention to detail, with the ability to handle multiple tasks and shifting priorities;
• Strong written and verbal communication skills, with a proactive approach to problem-solving;
• High level of discretion and professionalism in handling sensitive information;
• Adaptability and resilience under pressure, with the ability to navigate evolving priorities and last-minute changes;

What we offer:

• Additional health insurance;
• Embrace a supportive and collaborative workplace that genuinely appreciates your contributions;
• Engage in team-building activities and valuable social events;
• Contribute to meaningful projects that have a positive impact on the community;
• Participate in a workplace that fosters open communication channels and places a high value on employee feedback and active engagement;
• Access to a variety of professional development opportunities, including attending corporate training events, business simulations, conferences, and different mentorship initiatives;
• Opportunity to choose the most convenient learning events for yourself- such as personal consultation with a certified coach, psychologist, or other experts in the field of personal development;
• Food vouchers are available, as well as a Multisport card at an attractive rate;
• Take part in business trips to augment your professional growth;
• Enjoy a modern office atmosphere, featuring designated relaxation areas and recreational amenities;
• Celebrate your birthday with a half-day off.

If you are interested in this position, please send us your CV in English (pdf format).

All documents will be treated in the strictest confidentiality.