Description:

CluneTech is a suite of companies, providing cutting - edge solutions that simply global business. Out technology streamline business processes such as digital sales, global payroll, tax compliance, global VAT & cross - border payments, making business better for out customer worldwide.

CluneTech has been recognized as a Great Place to Work for 10 consecutive years, a "Best Workplace for Women" for the past 6 years and most recently, we were delightened to be recognized as a "Best Workplace in Tech" for the accreditation's first year.

Out global footprint encompasses 22 offices worldwide and we do business across 100 countries daily. In Bulgaria alone, we have 950+ employees across our offices in Varna, Veliko Tarnovo and Shumen and we're continuing to grow.

Currently we are looking for a Travel & Design Coordinator to join the dynamic team. As one, you will be responsible for planning, booking, and managing all company-related travel, both locally and internationally, in a cost-effective, efficient, and employee-friendly manner. The role ensures a smooth travel experience while maintaining compliance with company policies, budgets, and internal procedures. In addition, this position provides high-quality coordination and administrative support to the Head of Design and a design team of nine members. Responsibilities include supporting day-to-day operations, scheduling, communication, and preparation of monthly reports to ensure the team operates smoothly and efficiently.

Responsibilities:

• Plan, coordinate, and book domestic and international travel for employees and leadership
• Arrange flights, accommodations, ground transportation, and related travel services across multiple destinations and time zones.
• Manage changes, cancellations, and last-minute travel requests efficiently
• Monitor travel budgets and identify cost-saving opportunities
• Ensure compliance with company travel policies and approval workflows.
• Liaise with travel providers, airlines, hotels and taxi services as needed.
• Track travel schedules and maintain accurate records of bookings, confirmations and costs.
• Act as the main point of contact for the design team regarding new tasks and negotiate deadlines;
• Overseeing the incoming tasks in Teamwork and mails in the Design mailbox;
• Delegating tasks to appropriate team members based on the task specification, deadline, and designer’s workload
• Overseeing and maintaining design tasks lists and team members' schedules up to date ;
• Create new tasks in Teamwork when this is necessary;
• Prepare time and task reports at the end of each month;
• Quarterly sending feedback to customers to gauge satisfaction and success and prepare a report with the collected data;

Requirements:

• At least 1 year of proven experience in travel coordination, administration, or operations
• Strong organizational skills and attention to detail
• Experience using travel booking systems and online platforms
• Excellent communication and interpersonal skills
• Ability to manage multiple requests and work under time pressure
• Service-oriented mindset with strong problem-solving abilities
• Able to work independently and proactively anticipate needs.

Benefits:

Why work with us?

• Flexible Working Policy with a combination of remote and office working
• Multisport cards
• 22 Annual Leave Days for all employees plus additional days with lenght of service
• Lifework days: 1/2 day each quarter to get your life work done
• Flex hours where you can work your 40 hours across 4.5 days
• Additional Health Insurance including dental and vision care
• Team Buildings & Parties
• Life Insurance
• Refer a Friend Bonus
• Discounts across various stores, theathers, restaurants
• Employee CSR Programme, CluneTech Cares, with one paid Volunteer Day per year
• CluneTech Life - corporate welness program
• Monthly Food Vouchers
• Company Paid Trainings
• #OneTeam Awards and Annual Employee of the Year Awards
• Free Sports: Football, Tennis, Volleyball
• Employee Assistance Program
• Meeting Free Days - a specific no meeting day where we encourage no meetings so you (and your team) can focus on getting things done

We would like to thank you for your interest in this role. Please note that only shortlisted applicants will be contacted for an interview. At CluneTech, we're proud to be an equal opportunities employer. Qualified applicants will be considered without discrimination on the basis of gender, marital status, family status, sexual orientation, religion, age, disability and race. This position is also suitable for individuals with permanent impairments (with >-50% incapacity) who have no medical preventatives to be employed.

The advertisement is suitable for candidates with disabilities who have no medical contradictions to work with a Video Display and significant visual strain.

Please note that when applying for a position with CluneTech, you voluntarily submit your personal data. This data will be processed for the following purposes: selection of candidates for this position; selection of candidates for future positions occurring within the next 6 months, unless you explicitly state your disagreement; connecting with candidates in connection with objectives of labor market selection and research; signing an employment or other type of contract.

Personal data provided for these purposes will be retained for up to 6 months. You have the right to request the deletion, correction or blocking of personal data.