Executive Assistant – US Logistics Company

• *All interviews will be conducted remotely (online or by phone).

Pontica Solutions is an award-winning outsourcing company that specializes in delivering innovative customer experience (CX) solutions to our global clients in diverse industries such as High-Tech, FinTech, Healthcare, Games and Entertainment, E-commerce, Renewable Energy and Utilities, Logistics, and more.

Committed to excellence and continuous improvement, we transform our talent into high-quality experts, providing opportunities for learning and development, vertical and horizontal growth.

Drive logistics forward in the team of a highly regarded logistics company based in the US, offering reliable and efficient transportation and freight solutions across North America. Known for its exceptional customer service, they provide customized logistics services with a focus on transparency and adaptability to meet clients’ needs.

As an Executive Assistant you’ll be supporting the CEO and the COO with organization, communication, and day to day responsibilities to keep operations flowing.

What you will do on this role:

• Managing executive calendars, scheduling meetings, coordinating appointments, and handling email communication.
• Preparing business presentations, reports, documentation, and organizing information clearly and professionally.
• Performing data entry, maintaining accurate records, and supporting day to day operational and administrative tasks.
• Conducting online research and providing structured summaries for decision making.
• Assisting with business oriented social media tasks (LinkedIn, company updates) and creating business content.

What skills are needed:

• Excellent English (written and spoken) with strong professional communication skills.
• High level of organization, attention to detail, and ability to manage multiple priorities efficiently.
• Strong technical skills: Excel (formulas, data handling), PowerPoint (presentations), document creation, and business content writing.
• Proactive, reliable, and able to work independently while maintaining confidentiality and professionalism.
• Experience as an Executive Assistant, logistics/transportation background, or familiarity with CRM/workflow tools would be considered as an advantage.

What we offer:

• An attractive remuneration. Referral bonuses.
• Fixed working days: Monday-Friday, 15:00-00:00.
• Hybrid work model after probation period.
• Full training provided.
• Digital food vouchers.
• Additional health insurance and other social benefits. Exclusive discounts & offers.
• Open-minded management team promoting innovation, and personal and professional development.
• Permanent employment; full-time.