Fantastic Services is an international company, a multi-operational business, which presently operates in 3 countries, on three continents: the United Kingdom, Australia, and the USA, where we provide a wide range of services to homeowners and commercial clients. We work with over 400 successful franchise partners and 2000 experts, providing more than 30 professional home services. Our Fantastic Philosophy - 360 degrees circle of happiness, is based on the simple idea of delivering a great service experience for all customers and Fantastic crews involved.

We are seeking a highly discreet, organized, and proactive Personal Assistant to the COO to manage a wide range of personal and private business matters.

This role is key in helping the COO manage day-to-day personal responsibilities with efficiency and confidentiality, ensuring seamless support across both professional and private spheres.

Key Responsibilities:

• Manage the COO’s personal calendar, including scheduling appointments, coordinating family obligations, and organizing private engagements;
• Oversee all personal correspondence and communications on behalf of the COO and family, ensuring timely and appropriate responses;
• Arrange and coordinate domestic and international travel for personal and family purposes, including accommodation, transport, and itinerary planning;
• Schedule and manage medical appointments, personal commitments, and other time-sensitive matters with precision and discretion;
• Handle personal purchases, payments, and reimbursements on behalf of the COO, maintaining accurate records and documentation;
• Prepare brief reports or summaries to support the effective management of personal and family matters, as needed;
• Maintain strict confidentiality and exercise sound judgment in managing sensitive personal information;
• Anticipate needs and provide proactive support to ensure the COO and family’s personal affairs are organized and well-managed;
• Attend to ad hoc personal requests and errands with professionalism, discretion, and attention to detail.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field; MBA or advanced degree is a plus;
• 2+ years of experience supporting executive leadership, ideally within an operations-focused environment;
• Proven track record of handling confidential information with discretion and professionalism;
• Demonstrated reliability, trustworthiness, and a proactive approach to supporting organizational goals;
• Ability to manage multiple priorities in a fast-paced environment, with strong attention to detail and follow-through;
• Excellent written and verbal communication skills, with the ability to produce high-quality reports and executive-level presentations;
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with business analysis tools is a plus;

What we offer:

• Additional health insurance;
• Embrace a supportive and collaborative workplace that genuinely appreciates your contributions;
• Engage in team-building activities and valuable social events;
• Contribute to meaningful projects that have a positive impact on the community;
• Participate in a workplace that fosters open communication channels and places a high value on employee feedback and active engagement;
• Access to a variety of professional development opportunities, including attending corporate training events, business simulations, conferences, and different mentorship initiatives;
• Opportunity to choose the most convenient learning events for yourself- such as personal consultation with a certified coach, psychologist, or other experts in the field of personal development;
• Food vouchers are available, as well as a Multisport card at an attractive rate;
• Take part in business trips to augment your professional growth;
• Enjoy a modern office atmosphere, featuring designated relaxation areas and recreational amenities;
• Celebrate your birthday with a half-day off.

If you are interested in this position, please send us your CV in English (pdf format).

All documents will be treated in the strictest confidentiality.