Office Administrator
- Пълно работно време
- Постоянна работа
Пълно описание
Office Administrator: Join Our Thriving Creative Hub! (Sofia, Bulgaria)
What's this role about?
We're seeking a highly organized and detail-oriented Office Administrator to join our vibrant Graphic Design and Marketing Department in Sofia, Bulgaria. This full-time, in-office role is essential for the smooth operation of our creative department. You'll be the backbone of the team, managing documents, contacts, and ensuring everything functions efficiently.
You'll handle a variety of tasks, including:
Coordinating Operations: You'll oversee daily office activities, ensuring everything flows seamlessly and adheres to company policies. Supporting the Team: Manage schedules, travel arrangements, and appointments for upper management, keeping them focused on their priorities. Communication Champion: You'll be the master of clear communication, handling phone calls, emails, letters, and packages, fostering smooth communication within our diverse team and with international clients. Financial Support: Assist with budgeting and bookkeeping procedures, contributing to our financial well-being. Data Management: Create and maintain accurate records and databases for personnel, finances, and other data. Maintaining Supplies: Monitor office supplies and place orders when necessary, ensuring we have the resources we need. Event Planning Support: You'll play a vital role in coordinating trade shows and exhibitions, including logistics and material preparation. Reporting and Presentations: Prepare timely reports and presentations/proposals as assigned, keeping everyone informed and on track. Providing Support: Assist colleagues whenever needed, ensuring materials are accessible and secure – you'll be the go-to person for all administrative tasks. Managing and Ordering Advertising Materials: Take charge of managing and ordering advertising materials as per our company's needs, ensuring our marketing efforts are well-supported with the necessary materials.
What skills and experience do you need?
Experience in administrative support is a plus, especially within a creative or marketing environment. However, strong skills and a willingness to learn can compensate. Communication and collaboration are key: You possess excellent communication and interpersonal skills, with strong organizational and leadership abilities. Office Savvy: Familiarity with office management procedures and basic accounting principles is a plus. Tech-proficient: You have excellent knowledge of MS Office and are proficient in English. Education matters (but experience is king!): Qualifications in secretarial studies or a BSc/BA in office administration or a relevant field are preferred, but strong experience can compensate.
Bonus points if you:
Reception Expertise: Can manage the reception area and ensure a warm and welcoming experience for office guests. Maintaining Order: Can oversee the maintenance of office areas, equipment, and facilities, keeping our workspace organized and functional.
What's in it for you?
We offer a fantastic benefits package that includes:
Private health insurance (UNIQA) to keep you healthy and happy. Multisport cards to help you stay active and energized. Discretionary bonus opportunities to reward your hard work and dedication. Monthly food vouchers (200 leva) to fuel your creativity. Anniversary leave (additional days off for reaching milestones with the company) for well-deserved breaks. "Recommend a Friend" bonus program to share the Endava love (and earn some extra cash!).
What's this role about?
We're seeking a highly organized and detail-oriented Office Administrator to join our vibrant Graphic Design and Marketing Department in Sofia, Bulgaria. This full-time, in-office role is essential for the smooth operation of our creative department. You'll be the backbone of the team, managing documents, contacts, and ensuring everything functions efficiently.
You'll handle a variety of tasks, including:
Coordinating Operations: You'll oversee daily office activities, ensuring everything flows seamlessly and adheres to company policies. Supporting the Team: Manage schedules, travel arrangements, and appointments for upper management, keeping them focused on their priorities. Communication Champion: You'll be the master of clear communication, handling phone calls, emails, letters, and packages, fostering smooth communication within our diverse team and with international clients. Financial Support: Assist with budgeting and bookkeeping procedures, contributing to our financial well-being. Data Management: Create and maintain accurate records and databases for personnel, finances, and other data. Maintaining Supplies: Monitor office supplies and place orders when necessary, ensuring we have the resources we need. Event Planning Support: You'll play a vital role in coordinating trade shows and exhibitions, including logistics and material preparation. Reporting and Presentations: Prepare timely reports and presentations/proposals as assigned, keeping everyone informed and on track. Providing Support: Assist colleagues whenever needed, ensuring materials are accessible and secure – you'll be the go-to person for all administrative tasks. Managing and Ordering Advertising Materials: Take charge of managing and ordering advertising materials as per our company's needs, ensuring our marketing efforts are well-supported with the necessary materials.
What skills and experience do you need?
Experience in administrative support is a plus, especially within a creative or marketing environment. However, strong skills and a willingness to learn can compensate. Communication and collaboration are key: You possess excellent communication and interpersonal skills, with strong organizational and leadership abilities. Office Savvy: Familiarity with office management procedures and basic accounting principles is a plus. Tech-proficient: You have excellent knowledge of MS Office and are proficient in English. Education matters (but experience is king!): Qualifications in secretarial studies or a BSc/BA in office administration or a relevant field are preferred, but strong experience can compensate.
Bonus points if you:
Reception Expertise: Can manage the reception area and ensure a warm and welcoming experience for office guests. Maintaining Order: Can oversee the maintenance of office areas, equipment, and facilities, keeping our workspace organized and functional.
What's in it for you?
We offer a fantastic benefits package that includes:
Private health insurance (UNIQA) to keep you healthy and happy. Multisport cards to help you stay active and energized. Discretionary bonus opportunities to reward your hard work and dedication. Monthly food vouchers (200 leva) to fuel your creativity. Anniversary leave (additional days off for reaching milestones with the company) for well-deserved breaks. "Recommend a Friend" bonus program to share the Endava love (and earn some extra cash!).
Ready to join our creative team and make a real impact? Apply now!
- Please note: This is a full-time, in-office position in Sofia, Bulgaria. You will be employed by EIH Consult Ltd.