The Administrative Assistant provides high-level operational, administrative, and business support to the DVP Europe & Africa export hub and the regional sales organization. The role ensures efficient coordination of activities, accurate reporting, and effective communication across markets, functions, and headquarters. This position acts as a key interface between regional sales leadership, local markets, and central functions, supporting the execution of regional sales strategies and enabling data-driven decision-making. Office Location: Sofia, Druzhba, dormakaba Bulgaria А job that matters: your tasks Executive & Business Support

• Provide day-to-day business and administrative support to the DVP Europe & Africa export hub.
• Coordinate calendars, meetings, business reviews, and regional calls; prepare agendas and meeting materials.
• Track follow-ups, action items, and decisions to ensure timely execution.

Sales Coordination & Reporting

• Support regional sales planning, forecasting, and performance tracking activities.
• Consolidate sales data, KPIs, and market inputs from local teams.
• Prepare regular management reports, dashboards, and presentations for regional and global stakeholders.

Communication & Stakeholder Management

• Act as a central communication point between the DVP, local sales teams, RMO functions, and HQ.
• Support internal communication related to regional priorities, targets, and initiatives.
• Ensure consistency and clarity of messaging across the region.

Project & Initiative Support

• Support regional sales initiatives, programs, and projects from planning to execution.
• Coordinate timelines, deliverables, and stakeholder inputs across markets.
• Assist in the preparation and rollout of regional sales meetings, workshops, and events.

Process & Administration

• Support budgeting, travel coordination, and expense tracking for the regional sales organization.
• Maintain structured documentation, presentations, and reporting tools.
• Identify opportunities to improve processes, reporting efficiency, and collaboration.

An experience that matters: your skills

• 2–5 years of experience in a business assistant, sales coordination, commercial support, or similar role.
• Experience supporting senior management or regional leadership is an advantage.
• Exposure to international or regional organizations is preferred.
• Bachelor’s degree in Business Administration, Economics, Management, or a related field.
• Advanced proficiency in MS Excel and PowerPoint; experience with CRM or sales reporting tools is a plus.
• Strong analytical and reporting skills with high attention to detail.
• Excellent organizational and coordination abilities
• Strong written and verbal communication skills in English.
• Proactive, reliable, and highly structured.
• Discreet and professional when handling sensitive information.
• Confident working with senior stakeholders and cross-functional teams.

A workplace that matters: our offering

• Best opportunities in a globally operating company valuing diversity, inclusion, sustainability and mutual trust
• Attractive remuneration package
• 25 days paid annual leave
• Additional health insurance
• 102,26 EUR Food vouchers
• Public transportation card
• Multisport card
• Free lunch at the office
• Training and mentorship programs
• 24/7 access to over 15,000 LinkedIn Learning courses to assist in your professional development and to expand on your individual interests